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Analytics is where Xlistr brings the money side together. It is not a replacement for your accountant or your marketplace statements, but it helps you see what is happening without building a spreadsheet from scratch.
The Xlistr Analytics Orders screen

The Orders area of Analytics. The period selector controls the figures below.

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The tabs

You do not need to use every tab. Start with Orders, Expenses and Profit & Loss.

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Review an order

  1. Open Analytics > Orders.
  2. Choose the period.
  3. Open the order.
  4. Check the item, marketplace, sale date and recorded amount.
  5. Confirm that the order matches the inventory item you expected.
If an order looks wrong, check the marketplace first. Xlistr can only record what the marketplace reports or what you enter.

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Review costs separately

Open Expenses and Profit & Loss.
  • Item cost is what you paid for the stock.
  • Fees are the marketplace’s charges.
  • Postage is what you paid to send the item.
  • Packing is the cost of boxes, bags and labels.
  • Other expenses are the costs of running the business.
Estimated fees can differ from the final amount. Marketplaces sometimes adjust fees, refunds or postage after the sale. Reconcile important figures against the marketplace statement.

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Export a working copy

Use an available export, such as the accounting CSV, to prepare a bookkeeping copy. Then reconcile it against:
  • the marketplace’s statements;
  • your bank or payment provider;
  • your own receipts.
Do not treat an export as final until you have checked it. An export is a working copy, not a tax return.

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What is recorded vs estimated

A profit figure is only as good as the costs you enter. If the cost of goods is blank, Xlistr cannot show a true profit for that item.

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Common problems

Check whether the marketplace has reported it and whether the connection was healthy when the sale happened. For extension shops, check that Chrome and the extension were available. You can also record an offline sale by hand.
Check the cost of goods, fees, postage and packing. A missing cost is the most common reason.
Check for duplicate expenses or an estimated fee that is higher than the final fee. Reconcile against the marketplace statement.
The export may use the sale date, while your bank uses the payout date. Check the period and the payment provider’s timing.
Use Record offline sale in Analytics > Orders. Choose the item, the amount and the payment method.

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Next steps

Listing performance

See how individual listings are performing.

Auto-delist and restock

Understand the stock side of a sale.

Plans and billing

Review your plan, invoices and AI credits.

Support

Find out what to include when a figure looks wrong.