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Xlistr is built around one simple idea: the inventory item is the real thing you own. Marketplace listings are adverts for that item. They are not separate stock pools. Once that clicks, the rest of the app makes sense.
A simple Xlistr inventory with one item

A simple inventory with one item. The columns show the marketplaces the item can be listed on.

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One item, several listings

Think of a jacket on a rail in your stockroom.
  • The inventory item is the jacket itself. It has a cost, a quantity, photos, a SKU and a place on the rail.
  • An eBay listing is one advert for the jacket.
  • A Vinted listing is another advert for the same jacket.
  • A Depop listing is a third advert.
If the jacket sells on eBay, the inventory quantity should go down and the other adverts should come down too. That is what Xlistr is trying to do for you.
In plain English: the inventory item is the boss. The listings are shop windows. If you change the stock on the item, the shop windows should follow.

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What an inventory item holds

The Xlistr item detail screen

The item detail screen. The Marketplace Listings table shows each linked advert and its current status.

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The buttons on an item

These words look similar, but they do very different things.
Delisting, archiving and deleting are different actions. Check the item and its linked listings before assuming the stock is no longer for sale.

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When a sale happens

When Xlistr confirms a sale, it can:
  • reduce the inventory quantity;
  • record the sale and its costs;
  • delist or pause the other marketplace listings, depending on your settings;
  • update the stock on the connected marketplaces.
Some follow-up actions depend on the marketplace connection. If the connection is waiting, the action waits too. Check the item’s status before assuming everything is finished.

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What “quantity” means

Xlistr supports three stock modes:
  • Single unit — a one-off item. The available quantity is capped at one.
  • Variant — each size, colour or option has its own quantity.
  • Shared quantity — several listings draw from the same physical quantity.
For most second-hand resellers, Single unit or Shared quantity is the right starting point. Use variants when you genuinely have several sizes or colours of the same product. Read Manage variants and shared stock for the full explanation.

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A healthy item looks like this

  • It has at least one clear photo.
  • It has a title a buyer would search for.
  • It has a price greater than zero.
  • It has a quantity that matches the real stock.
  • It has a cost of goods, if you want profit reports.
  • It has at least one marketplace listing, or it is deliberately unlisted.
  • Its marketplace listings show a status you understand.
If an item is missing one of these, it is not a disaster. It just needs a little attention.

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Next steps

Inventory hub

Find items, use the views and filters, and understand the matrix.

Variants and shared stock

Choose the right stock mode and understand priority and minimum stock.

Photos and AI listings

Take better photos and review AI-assisted text.

Publish an item

Put an inventory item live on a marketplace.