Car boot events and scan batches

Not every sale happens online. Xlistr can record in-person sales at a car boot, market or fair, and it can use QR labels to scan stock in and out. These tools are optional. Use them when you sell offline or when you want a faster way to move and check stock.

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Car boot events

A car boot event is an in-person selling event. You can record which items you took, which ones sold, how the buyer paid, and which ones came home with you. This keeps your online stock accurate. If a jacket sells at a car boot, you do not want it to stay live on eBay.

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Create a car boot event

1. Open Operations > Car boot events.
2. Click Create or New event.
3. Give the event a name, date and location.
4. Add the items you are taking.
5. Save the event.

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During the event

• Open the event on your phone or laptop.
• Mark each item as sold when it sells.
• Record the amount and payment method.
• If an item does not sell, mark it as returned or unsold.

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After the event

1. Complete the event.
2. Check the items that sold. Their inventory quantity should be updated.
3. Check the items that did not sell. They should still be available.
4. Delist or relist the online listings if needed.
5. Review the event summary.

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Scan batches

A scan batch is a group of QR label scans. You can use it to:

• move stock between locations;
• check what is in a box or bin;
• delist items in bulk;
• find items that need attention;
• keep a record of a stocktake.

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Before you scan

• Make sure the items have QR labels.
• Print the labels if you have not already.
• Use a phone or scanner that can read the QR code.
• Check that you are in the right workspace.

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Create a scan batch

1. Open Inventory > Scan batches.
2. Click Create or New scan batch.
3. Choose what the batch is for, such as a location move or a stocktake.
4. Scan the first item.
5. Add each item to the batch.
6. Review the list before you process it.
7. Process the batch.

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After you scan

• Check the processed count.
• Check any items that need attention.
• Retry only the failed items.
• Confirm the stock locations and listing statuses.

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QR labels

QR labels give each item a scannable code. You can print a label, stick it on the item or its storage box, and scan it later.

• Use labels for items that move between locations.
• Use them for stocktakes and car boot events.
• Replace a label if it is damaged or unreadable.
• Do not stick a label over the brand or size label.

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Common problems

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Next steps