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Inventory is your stockroom. It shows the items you own, the listings attached to them, and the work that still needs doing. You do not have to remember where an item is or which marketplace it is on. Search for it, open it, and the linked listings are in one place.
The Xlistr inventory matrix

The Inventory matrix. Each row is an item; each marketplace column shows the listing status for that item.

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The tabs at the top

If an item seems to have disappeared, check the tab and the filters first. It may be in a draft view, or hidden by a filter.

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Matrix view vs Table view

Use the Matrix and Table links on the right.

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Matrix view

The matrix is the visual view. Each row is an item. The columns show the marketplaces, such as eBay, Vinted, Depop and Bidzzy. Each tile shows the listing status and a thumbnail. Use it when you want to see, at a glance, which items are listed where.

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Table view

The table is the compact view. It shows one row per item with the title, SKU, physical status, marketplace and stock. Use it when you want to scan a lot of items or select several for a bulk action.
The Xlistr inventory table

The Inventory table. It is more compact and easier to scan when you have a lot of stock.

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Search and filters

At the top of the page you can search and filter.
  • All fields — search by title, SKU or another field.
  • Sort by — date added, item, modified, number of listings, price or sale detected.
  • Marketplaces — show only items listed on a particular marketplace.
  • Labels — filter by your own tags, such as “menswear” or “jackets”.
  • Listing status — draft, live, pending delist, delisted or out of stock.
  • Issues — show items with a problem, such as a publishing error or a mismatched quantity.
If an item is missing, clear the filters first. The default view hides some sold, archived or draft items. It is almost always a filter, not a lost record.

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The item row

Each row gives you a quick summary:
  • the title and SKU;
  • the price;
  • the labels;
  • the marketplace tiles or icons;
  • the stock quantity;
  • any issue badge.
Click the item title to open the item. Use the small menu next to the title for actions such as Copy item and Delist.

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The marketplace tiles

Each tile represents one marketplace listing.
  • Not listed — there is no listing for that marketplace yet.
  • Draft — a listing exists but is not live.
  • Live — the marketplace has the listing.
  • Pending delist — Xlistr has asked the marketplace to end it.
  • Delisted — the listing has ended.
  • Out of stock — the listing is paused because there is no stock.
  • Needs relist — the item has not been relisted within your refresh interval.
If a tile has a menu, you can usually choose Edit listing, View inventory item, View listing or Delist.

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Bulk actions

Tick the checkbox next to one or more items to open the bulk action bar at the bottom.
Bulk actions can affect many listings at once. Start with a small selection, check the result, then repeat with a larger batch.

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Why an item might be hidden

  • The current tab is Listing drafts, not Inventory items.
  • A filter is set to a marketplace or status that excludes it.
  • The item is archived.
  • The item is sold and the view hides sold items.
  • The search term is too specific.
Clear the filters and search, then look again.

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Next steps

Inventory-first basics

Learn the difference between an item, a listing and a sale.

Variants and shared stock

Understand stock modes, priority and minimum stock.

Photos and AI listings

Improve your photos and review AI-assisted text.

Car boot events and scan batches

Record in-person sales and scan QR labels.

Publish an item

Turn an inventory item into a live listing.